Quick Facts
- Practice filling out an application before you submit a final.
- Identify people to serve as references who know the quality of work you perform.
- Did you know youth who participate in 4-H programs demonstrate social and emotional skills, behaviors, and positive habits of mind and being? Beyond Ready 4-H youth are healthy, productive, and engaged.
Introduction
You’ve just applied for college admission, a major award, or a new job. You have been invited to come in for an interview next week. Your resume, cover letter, and good use of networking contacts have brought you this far. Now do your research, rehearse, and relax. If you’ve had interview experience through 4-H Positive Youth Development or school, you’re ahead of the game. Here are some tips to help you make a good impression.
Interview Preparation
Do Your Homework
A selection process is used for many opportunities: a job, an award, a scholarship, a trip, or an educational experience. You may find that many of these opportunities require an application and references. A complete and organized application with a useful list of references gives candidates a competitive advantage.
Filling Out Job Applications
What is an application?
- A form prepared by the employer, award giver, school or college, etc.
- Asks information about you and your history of education, employment and experiences
- Usually 1 – 2 pages, hardcopy or available online
- May include fill-in-the-blank, short answer questions
Be prepared
Before you complete a real application, it’s helpful to practice with a sample one. Many opportunities, including jobs, internships, and scholarships, use digital applications, so being familiar with the format and types of questions can help reduce stress and improve your submission. Some applications may require you to upload a resume and the application will be auto-filled with your information. DO NOT ASSUME IT IS ACCURATE. Review any auto-filled applications to ensure correct dates and employer information before submitting.
How do I complete an application?
- Access the application online or through the organization directly.
- Draft your answers in a separate document first since there are sometimes word count requirements (for online forms).
- Review your draft for completeness, clarity, and accuracy.
- Use “N/A” for questions that don’t apply to show you didn’t skip them.
- Have a trusted adult or mentor review your draft.
- Copy your final answers into the application form and submit.
| Tips for applying |
|---|
| Create a document or notes file with your basic information (education history, past work or volunteer experiences, awards, references, etc.). |
| Save digital versions of your resume, transcript, and letters of recommendation. |
| Practice filling out a sample online application (you can find templates online or create your own in Google Docs or Word). |
| Avoid filling out job applications on your phone when possible – mobile formats can cause typos, missed fields, or resume issues that are easier to catch and fix on a computer. |
| Before submitting any application, double-check that all fields are completed and that there are no spelling or grammar errors. |
| Keep copies (screenshots or saved PDFs) of everything you submit for your records. |
All About References
Why do I need references?
Employers and award committees want insight into your reliability, character, and potential. References help them understand what makes you stand out from other candidates. They often contact people who know you well to learn about your work ethic, skills, and personal qualities.
Who makes a good reference?
- Adults who know your work ethic, strengths, and character
- Good options include teachers, coaches, school counselors, 4-H leaders or agents, previous employers, volunteer coordinators, or mentors. Make sure they are:
- Not related to you
- Familiar with your skills, attitude, and accomplishments
- Able to speak positively about your experiences and potential
How do I ask someone to be a reference for me?
- Always ask permission before listing someone as a reference before giving their name or information to employers.
- Ask in person, by phone, or through a professional message (email or direct message on platforms like LinkedIn).
- When asking someone to be a reference, it is important to communicate clearly and professionally.
- Clearly explain what you’re applying for and why you’re excited about it.
- Let them know what strengths or experiences you hope they can highlight.
- Be specific: Will they be contacted by someone, or do you need a written letter? Provide deadlines and any additional instructions they’ll need to follow.
Submitting references
- You can use the notation “References Available Upon Request” rather than listing individuals. This is especially helpful if there is not a clear section for listing references within the application.
- If you list specific references, be sure to include name, title, relationship to you, address, and telephone number with area code, and email address.
Here’s a sample email you could use:
| Subject: Reference Request for [Scholarship/Job/Program Name] Dear [Ms./Mr./Dr. Last Name], I hope you’re doing well! I’m applying for [a scholarship at XYZ Foundation / a position at ABC Company], and I was wondering if you’d be willing to serve as a reference. The application is due [insert date], and they may contact you about my qualifications. I’ve included a short summary of the opportunity and my resume in case it’s helpful. I believe you could speak to my [skills in leadership, teamwork, communication; adjust as appropriate]. Please let me know if you’re comfortable with this or need any additional info. Thank you so much for considering it. I really appreciate your time and support! Warmly, [Your Full Name] [Your Email] | [Your Phone Number] |