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Job Vacancy #35-21 Financial Analyst, Business Services – Finance   arrow

Job Vacancy #35-21 Financial Analyst, Business Services – Finance, Larimer County, Fort Collins, CO

The Office of Engagement and Extension (OEE) was organized in 2006 to advance CSU’s engagement and outreach missions. OEE includes CSU Extension, CSU Extended Campus (including CSU Online), the Colorado Water Center, Centers for Engagement and a variety of other vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension (VPEE) is the principal administrative, academic, and fiscal officer for these divisions, reports to the CSU President, and works closely with the Provost/Executive Vice President. These divisions work collaboratively across all Colleges and offices on campus, and have strong engagement programs throughout Colorado, the Western US and globally. OEE’s divisions include over 400 employees. The total of budgets for all divisions is approximately $85 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016) and is highly ranked for its online degree programs. Annually, CSU Extended Campus garners enrollments of over 10,000 learners and CSU Extension delivers approximately 500,000 educational contacts.

The OEE Business Services unit is a newly combined unit providing finance, grant, business operations, and human resources services across OEE. The Grants & Special Funds Administration function of this unit is designed to disseminate information, explain regulations, and provide administrative and fiscal support for all sponsored programs engagements and external funding sources, working collaboratively with OEE stakeholders to secure funding.

APPLICATION PROCESS AND DEADLINE: For full consideration, all materials must be RECEIVED no later than 11:59 PM Mountain Time on Monday, April 11, 2022. Please submit the following to https://jobs.colostate.edu to apply:

  • Resume
  • Cover letter
  • Transcript of college(s) course work showing degrees conferred. Please remove all references to birth date or social security number.

All applicants will be contacted approximately 15 working days after the deadline regarding their status. Next steps and interview dates will be shared to those moving forward. Four professional references will be requested of applicants that advance in the interview process.

For questions regarding the application process, contact the Office of Equal Opportunity at (970) 491-5836 or email oeo@colostate.edu. For questions regarding the job vacancy, responsibilities, and salary, please contact Dezarai Brubaker at 970-491-6102 or dezarai.brubaker@colostate.edu.

PURPOSE OF POSITION

This position works under the supervision of the Business Manager and is responsible for both creating/updating complex spreadsheets, tracking grant expenditures, and assisting with analysis and reporting needs. This person needs to understand both relational databases, fund and grant accounting, and excellent MS Excel spreadsheet skills. In addition, this position conducts audits of non-appropriated accounts held at local county extension offices (up to 64). This position will assist in the transfer of funds from county/extension office management to on-campus accounts. Extension funding and activities are partnership based and require extensive documentation, communication, and reporting to ensure that resources are used properly, and that finances are both transparent, accountable and defensible.

ESSENTIAL JOB DUTIES

Grant Financial Management & Reporting: 50%

  • Proactively manage grant portfolio for Extension as assigned. Duties to include:
  • Develop and maintain a tracking system for federal capacity grant draws to ensure timely quarterly draws are made, and budgets correctly updated for all campus accounts. This includes tracking the draws by federal fiscal year across CSU/State fiscal periods, which are different.
  • Review expenses for allowability on grants, work with Grants Manager and Fiscal Office for any corrections needed.
  • Track grant expenditures in Excel, and google docs, to ensure budget limitations are met, especially with collaborative projects.
  • Process invoices, payments, reimbursements and assist with payroll processes for grant funded programs
  • Develop, generate and provide reports for PI and Grant Manager on a regular basis (monthly or as requested)
  • Complete monthly financial reports for grant portfolio and submit to sponsor, proactively communicate with sponsor about deadlines, problems, etc.
  • Production of any financial reports needed for grant sponsor
  • Develop new program budgets as needed/requested
  • Reconciliations – confirms expenses for grant portfolio have posted to the accounts in a timely manner, and work with sponsored programs office and sponsor/PI to resolve any discrepancies or concerns.

Note: % of job assigned to this duty may be changed as the program develops.

Financial Analysis, Process Improvement & Reporting: 40%

  • Provide analysis for self-funded, federal and grant funds including spending trends, projections, and sustainability of programs based on current and projected resources.
  • Create and Update Extension-wide, Regional, and program specific financial reports on a monthly basis.
  • Monitor and manage the Extension audit program that oversees county non-appropriated accounts including conducting on-site reviews, assessing internal controls, and making recommendations for changes and providing written documentation of findings for the County Offices as well as CSU Internal Audit department.
  • Stay abreast of governmental accounting standards and ensure that Extension offices are operating in compliance.
  • Make recommendations and assist in the creation of financial policies procedures development and communication including participating in training of county-based extension fiscal staff. Extension has offices in 60 of the 64 counties in Colorado and each office has fiscal staff that are reliant upon the CSU Fiscal Office for support and training.
  • As time allows review existing financial procedures to outline methods for improvement.

Note: % of job assigned to this duty may be changed as the program develops.

Federal Benefits Processing:10%

  • Process monthly federal benefit payments to the office of personnel management for all existing Extension federal employees. Keep accurate and complete records of all transactions for the office. Extension is a federal payroll benefits office and required to retain all records according to OPM standards.
  • As time permits, assist in the processing of federal employee retirements.

Note: % of job assigned to this duty may be changed as the program develops.

SALARY: Starting salary range for this position will be $50,000 – $60,000 and will commensurate with education and experience.

REQUIRED JOB QUALIFICATIONS:    

  • Completed bachelor’s degree, in accounting, finance, or directly related field.
  • Three or more years of progressively responsible financial management experience including auditing duties.
  • Excellent communication skills, ability to work with a broad range of people and remain calm in stressful situations.
  • Demonstrated experience working with people as individuals and in groups; ability to forge equitable and successful partnerships with other professionals and organizations.
  • Excellent computer skills specifically MS Excel to build, create and maintain consolidated reporting activities.
  • Proven ability to communicate complex financial ideas to a non-financial audience.
  • Self-starter, work independently with limited supervision, set goals, requirements, and follow-through to completion with minimal oversight.
  • Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.

PREFERRED JOB QUALIFICATIONS:

  • Working knowledge of Land Grant University Extension systems and policies.

BENEFITS: Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas. https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf.

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

BACKGROUND CHECK: Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. Application process and additional information may be obtained at http://jobs.colostate.edu/postings/101573.